The club affiliates to British Cycling and other cycling associations agreed at AGMs.
Membership Subscriptions & Insurance
Members can receive the benefits of membership only if their subscriptions are paid up to date.
The club's financial year runs from 1st August to 31st July.
Membership subscriptions are set each year at the AGM and are due on 1st September. They must be paid by 31st Dec. to ensure continuity of membership.
For the year 2014/2015
Annual membership subscriptions are:
£ 1.00 - Juvenile (under 16)
£ 1.00 - Junior (16 to under 18)
£10.00 - Senior (over 18 to under 60)
£ 1.00 - Super Senior (60 plus)
Nil - Life member.
Day membership subscription: £ 1.00 (any age).
Day members who transfer to annual membership pay the balance of the annual subscription over and above the sum of day subscriptions they have made in the year of transfer.
Members must satisfy the Treasurer that they have appropriate third party insurance usually by affiliating to a national cycling body. The Treasurer will affiliate Life members to the national body they select at the club
Club membership is open to both sexes.
Candidate members serve a one-month probationary period after which the Committee approves or rejects their membership application. The Committee will invite candidates to attend the meeting that considers their application.
Approved candidates become members upon payment of their subscription.
New members will be 1st claim unless they specifically request to be 2nd claim.
Life membership is an honour granted to existing members by passing resolutions at AGMs.
Life members cannot be removed from membership but they may resign
Life members may leave the club but retain 2nd claim membership
Resignation Ceasing Membership
A member wishing to resign from the club should give written notice to the Membership Secretary. The resignation will be accepted provided all subscriptions have been paid up to date.
Club membership of existing members will lapse if they fail to pay the annual subscription by 31st December.
Club members behaving in a manner detrimental to the welfare of the club will be expelled. Resolutions to expel members must be put to a General Meeting and be passed by at least two-thirds of the total number of votes cast.
General Meetings of the club are convened by the Secretary:
at least once a year in September (i.e. the AGM)
as directed by the Committee
within 10 days of receiving a request signed by at least 15 members stating the reason for the meeting.
The Secretary must send members the agenda of General Meetings at least 4 clear days before the dates of the meetings. General Meetings are convened to discuss and resolve only those matters contained on the agendas. Members can raise other matters not on the agendas for discussion. However matters raised in this way cannot be voted upon or any binding conclusion reached. (Typically such matters would be referred to the committee who would take into account the views of the members when deciding upon any further action).
AGMs elect a Committee to run the club for the coming year. The Committee is made up of the President; Chairman; Vice-Chairman; Secretary; Membership Secretary Treasurer and other officers as agreed at the AGMs.
Only first claim members can be members of the committee.
The Committee can fill vacant committee posts co-opt additional members and appoint sub-committees as it sees fit.
The Committee meets monthly to transact Club business and to receive a financial report from the Treasurer.
The Secretary must send committee members the agenda of Committee meetings at least 3 clear days before they occur.
The Committee can accept or refuse any entry to any event the club promotes.
The Committee can deal with any business not mentioned in or governed by these rules as it sees fit.
Quorums Resolutions & Meeting Procedures
10 members form a quorum for General Meetings and 5 officers form a quorum for Committee Meetings.
Resolutions put to meetings pass if they get a simple majority of those voting except for resolutions to expel members when a two-thirds majority is required.
The Chairman and other officers can vote on resolutions put to meetings in the same way as ordinary members.
When a vote is tied the Chairman has the casting vote.
The Chairman decides all questions of order at all meetings.
Only the Chairman Secretary and Treasurer can sign cheques drawn on the club's bank accounts and all cheques must be signed by 2 of these 3 officers.
The Committee must approve any expense over the value of £100
Alterations to Rules
Alterations or additions to these rules can only be made at the AGM.
AGMs elect an Auditor to audit the club finances over the coming year.
The current Auditor cannot be a member of the Committee.
The Club Captain or their appointed deputy takes the lead on club runs and members must follow any instructions they give.
The leader regulates club runs according to the ability of the riders present.
Club Time Trials
Club time trials conform strictly to CTT rules and any breach of these rules renders riders liable to disqualification.
Members can win only one prize in any club time trial. Club Standards are not classed as prizes. 2nd claim members can only win handicap awards.
Club Standards are set for all the normal time trial events and for some point to point runs (see table).
Attempts to achieve club standards must be conducted according to CTT rules.
Members can compete for Club Standards provided they have not previously attained the standard times in recognised time trials.
Awards are based on best times achieve during a year; e.g. beating the A & B standards of an event for the first time in a year receives only the A award.
Members must supply evidence of qualifying rides to the Time Trial Secretary for the club to recognise the awards.
Special conditions for point to point rides:
Members must give the Time Trial Secretary 7 days notice for each attempt at a point to point standard specifying the start date & time and pay 50p that is forfeited if the ride fails to start.
The Time Trial Secretary has sole discretion to decide if rides can take place.
Rides may be made at any time but standards attained after the first weekend in October may not be awarded until the following year
Riders must be unpaced entirely alone and not preceded by mounted helpers within sight. Mounted helpers may follow riders at a distance greater than 100 metres but may not coach them by audible signals. Food etc. may be handed up by a helper on foot
The starting interval between riders is at the discretion of the timekeeper.
Special conditions for 12 hour rides:
Riders carry official checking cards that must be signed by the rider and a witness who actually saw them riding. The cards must be blank before rides begin and must be returned to the Time Trial Secretary within 3 days of rides
Having once achieved a 12 hour standard members may not attempt that standard again but unsuccessful riders may make further attempts.